Section
1
This organization shall be known as, Italian American
Executives Of Transportation.
Section
2
This organization is a corporation not for profit, chartered
under the 'General Not For Profit Act' 501(c)3 of Illinois, approved July, 1943, hereinafter referred to as the Statute.
Article II
Objectives
Section
1
1. To assist in educational programs, Scholarships
and educational activities.
2. To
be of charitable assistance whenever possible to Italian American groups and other worthwhile organizations.
3. To promote personal acquaintances and friendly relations
between it's members and to enhance the image of the Italian Americans in the community.
4. To promote culture and
enhance cultural awareness.
Article III
Officers And Executive
Committee
Section 1
The officers of the Italian American Executives Of Transportation shall be:
* President
* 1st Vice President
* 2nd Vice President
* Recording Secretary
* Treasurer
*
Financial Secretary
*
Sergeant Of Arms
* Chairman Of The Board
* Vice Chairman Of The Board
* Nine (9) Directors and they shall constitute the Executive Committee
Article IV
Membership
Section 1
Application for membership shall be submitted, in writing, endorsed by a member in good standing and accompanied by the
first year's membership dues in accordance with Article 5. Each application submitted, after due investigation by
the Membership Committee, shall then be referred to the Executive Committee for final action.
Section 2
Active: There shall be two (2) classes of active members.
a.
Those dues paying members in good standing shall constitute an active member. They can hold office and shall be entitled
to one (1) vote.
b. Those members who for past services or circumstances
so deemed as worthwhile by the Executive Committee shall be voted as an Active Lifetime Member. These members may not
hold office but do retain their voting rights.
Section
3
Honorary: Honorary members may be elected by a majority vote of the Italian American Executives of
Transportation at any regular or special meeting upon recommendation of the Executive Committee. Such members pay NO
dues or shall they be entitled to vote or hold office. All 'Person Of The Year', past and present, automatically
become 'Honorary' lifetime members, if they so choose.
Section
4
Qualification For Membership: Any person of Italian American heritage, family relationship or any individual sponsored
by an active member of the Italian American Executives of Transportation engaged in commerce, who the Executive Board deemed
to be an asset to our organization.
Section
5
Election to membership shall be by an affirmative vote
of not less than two-thirds (2/3's) of the Executive Committee present at any Executive Committee meeting. Affirmations
can also be made by e-mail initiated by the Membership Chairman. The membership is vested in the name of the individual and
is not transferable.
Section 6
Any member may, for non participation or conduct unbecoming a menber of this organization,
be suspended or dropped by a two-thirds (2/3's) of the Executive Committee present at any board meeting. He or She
shall be entitled to a refund of dues paid in advance in an amount equivalent to the difference in dues between the date of
suspension and the date to which the advance payment would have applied. No member shall be suspended or dropped from
membership prior to twenty (20) days after written notice shall have been mailed to him or her and he or she has been afforded
a reasonable opportunity to be heard before the Executive Committee.
Section 7
Any menber wishing to tender resignation must do so in writing. Resignation may be accepted
or declined by 2/3 of the Executive Committee. There is no entitlement to a refunding of dues unless a request is made
by the resigning member adn approved by 2/3rd vote of the Executive Committee. The refund may be prorated as recdommended
by the Executive Committee.
Article V
Dues & Initiation
Section 1
Annual dues
shall be fifty dollars ($50.00) per year, for those members who are under sixty-five (65) years of age. For those members
who are sixty-five (65) years of age and older, the dues shall be thirty-five dollars ($35.00) per year. Members accepted
after July 1st of the year, shall pay $25.00 for those members who are under sixty-five (65) years of age and $17.50 for those
members who are sixty-five (65) years of age or older. Dues statements must be in the mail on or before December
15th.
Section 2
Suspension:
Failure of any member to pay his dues before March 1st of the year for which dues are payable will cause such member to be
suspended. Members so terminated shall be reinstated only after all dues in arrears have been paid, plus a reinstatement
fee of $5.00 and reinstatement by the full board.
Article VI
Fiscal Year
Section 1
The Fiscal
Year of the Italian American Executives Of Transportation shall begin the first day of January in each year and end on the
thirty-first (31st) of December of the same year.
Article VII
Meetings
Section 1
General Meetings
shall be held the first Thursday of every month. Meeting place shall be conveyed by the President or his designate and will
convene at 6:30 P.M.. Each General Meeting shall, be conducted by the President or his designate.
Section 2
The Annual Election Meeting shall be held in November, unless circumstances dictate otherwise.The decision will be made
by the presiding Chairman of the Board.
Section
3
The Installation Dinner shall be in December, unless
circumstances dictate otherwise. The decision will bemade by the incoming President.
Section 4
Fifteen per
cent (15%) of the voting members shall constitute a quorum.
Section
5
A special Meeting shall be called at any time by the
President on written request of four (4) members of the Executive Committee or a Quorum of the voting membership stating the
purpose of such meeting. Notice of such meeting shall be mailed to the membership at least four (4) days before the
date set for such meeting, stating the purpose, and no other business shall be considered except by unanimous consent.
Section 6
The Executive Committee meetings shall be held at a minimum of four (4) times per year at the direction by the President.
a. Members of the Executive Committee should be in attendance at all
meetings. If unable to attend, they shall notify the Presiding Officer to be excused. Three unexcused absences
by any member will subject them to recall by the Executive Committee
b.
The Sergeant -at-Arms shall call the Roll of the Executive Committee at all Board and General Meetings. The roll shall
show who was in attendance and who was excused by the Presiding Officer.
Section
7
A special Meeting of the Executive Committee may be
called at any time by the President or Chairman or three or more members of the Executive Committee, provided the Committee
is notified at least two (2) days before the date set for such a special Meeting and the purpose stated. No other business
may be considered at such special Meetings and one-third (1/3) of the Executive Committee must be present to constitute the
quorum.
Section 8
One-third (1/3) of the members of the Executive Committee shall constitute a quorum
at any Executive Committee Meeting.
Article VIII
Order Of Business
Section 1
Order of Business:
At the regular Meetings of the Italian American Executives Of Transportation, the order of business shall be:
a. Roll Call by the Sergeant-at-Arms of the Executive Committee
b.
Reading of minutes of preceding Meeting
c. Treasurer's Report
d. Financial Secretary's Report
e.
Report of Standing Committee's
f. Report of Special Committee's
g. Old Business
h. New Business
Article
IX
Election
Of Officers
Section 1
At least thirty (30) days prior to the Annual Election Meeting, the President shall
appoint one (1) committee of five (5) members each, none of whom shall be an Officer or Director*, who shall nominate the
Officers and Directors for the ensuing year. This Committee shall be chaired by the Chairman of the Board. The
Committee shall present the names of the nominees to the Recording Secretary, who shall mail the same to each member at least
fifteen (15) days prior to the Annual Election.
*In order to fulfill
the requirements of a Past-President serving on the nominating Committee this requirement may, with approval of the Executive
Committee, be waived if he/she is a Director.
Section 1a
Any seven
(7) or more members may prepare a slate and have it in the possession of the Recording Secretary ten (10) days prior to the
Annual Election. Any said slate or slates shall be mailed by the Recording Secretary seven (7) days prior to the Annual
Election, without prior approval of the Executive Committee.
Section
1b
No one shall be nominated whose consent to serve has
not been first obtained.
Section
1c
No nominations may be made from the floor at the Annual
Election Meeting.
Section 1d
No member shall be a candidate for more than one (1) office.
Section 1e
Offices of the Executive Committee shall not be held if nominee holds an
Executive Position in another Italian Organization with the execption of a Veterans Group.
Section 2
Election shall
take place in the Italian American Executives of Transportation Rooms and shall be held under the supervision of three (3)
clerks appointed by the presiding officer.
Section
3
At the Annual Election Meeting, the President , 1st
Vice President, 2nd Vice President, Recording Secretary, Financial Secretary, Treasurer, Sergeant-at-Arms and nine (9) Board
of Directors, shall be elected for terms of one (3) years each.
Section 3a
Commencing
with the Election for the year of 1987, shall be three (3) Categories of Directors. There will be five (5) Directors
with a two (2) year term, and four (4) Directors with a one (1) year term. All years subsequent will require the replacement
of no more than five (5) directors for a two (2) year term.
Section
4
All official vacancies occurring during the year shall
be filled by the Executive Committee.
Section
5
Qualifications for being nominated to one of the Offices
other than Director: the nominee must have been Chairman of one Committee, or had been a member of the Board of Directors.
Article X
Executive
Chairman
Section 1
The Retiring President shall automatically become Chairman of the Board for the succeeding
year. The retiring Chairman of the Board shall automatically become Vice Chairman for the succeeding year.
Article
XI
President
And Vice President
Section
1
The President, or in his/her absence, the 1st Vice President
shall preside at the General Meetings.
Section
2
In the absence of the President and 1st Vice President,
the 2nd Vice President shall preside at the General Meetings.
Article XII
Recording Secretary
Section 1
The duties
of the Recording Secretary shall be to conduct all correspondence, keep record of the proceedings, keep roll of the members,
furnish information to any Member of the Executive Committee on request, and discharge such other duties pertaining to the
Office or assigned by the President.
Section
1a
The Recording Secretary will have the minutes of the
last General Meetings at each Meeting for reference purposes.
Article XIII
Treasurer
Section 1
The Treasurer
shall collect all monies and make all disbursements after approval by the President.
Section 2
The Treasurer
shall furnish a bond which shall be satisfactory to the Executive Committee, expenses of such bond to be paid by the Italian
American Executives of Transportation.
Section
3
Only the Treasurer shall deposit the monies of the Italian
American Executives of Transportation in a bank approved by the Executive Committee. In the absence of the Treasurer,
all monies for deposit shall be referred to the President.
Section
4
An audit of the Treasurer's accounts shall be made
by the Auditing Committee at the end of each Year. An audit shall be made each year headed by the Financial Seretary.
Section 5
An Official Organization Seal may be used upon approval of the Executive Board.
Article XIV
Financial Secretary
Section 1
The Financial
Secretary shall perform such duties pertaining to his/her office, or as may be assigned to him/her by the President.
Section 1a
The Financial Secretary shall conduct the functions of the auditing committee under the direction of the President.
Section 2
Financial auditing committee shall consist of members
to be appointed by the Financial Sedretary including the Financial Secretary.
Article XV
Standing Committee
Section 1
Upon induction
into Office, the President shall appoint a Chairman for each of the following Standing Committees, such Chairman to appoint
not less than three (3) members to serve on such committees:
1. Membership,
Public Relations and Awards.
2. Program/Installation.
* Program to handle all functions except
for standing Committees.
3. Health and Welfare and Charitable.
4. By-Laws: Committee to be appointed by the President to meet as the need arises.
5. Annual Dinner Dance/Ad Book.
6.
Golf Outing.
7. Education/Scholarship
*Consisting of a Chairman and five (5) Members.
8. Cultural
9. Candle
light Bowl
10. Day at the Races
11. Family oriented events
12. Christmas Party
Section 1b
Other Committees can be appointed as need arises.
Section 2
1st Vice President
shall appoint a Vice -Chairman for each Standing Committee.
Article XVI
Amendments
Section 1
These By-Laws may be amended by a two-thirds (2/3) vote of the Members present at any regular or special meeting of the
Italian American Executives Of Transportation, provided due notice of such meeting is mailed to the members, and provided
further notice of proposal to amend the By-Laws is given in the notice of such meeting.
Article XVI-A
Dissolution
Section 1
In the Event
of Dissolution of the Corporation, the Reserve Fund and all other assets remaining, after all financial obligations of the
Corporation have been met, shall be distributed between non-profit, charitable organizations. All financial obligations of
the Coporation will have to be met prior to any distribution of funds.
Article XVII
Parliamentary Procedure
Section 1
Robert's Rules of Order Revised shall govern all procedures not otherwise provided for in these Articles of Incorporation
and By-Laws.
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Revised February 2009